QBCFMonitorService Not Running on This Computer: Causes, Fixes, and Prevention

Introduction

QuickBooks, one of the most popular accounting software applications, relies on several background services to function properly, especially in multi-user mode. One such service is the QBCFMonitorService, which ensures seamless communication between the QuickBooks Desktop application and the company file when accessed over a network.

However, many users encounter the error message: "QBCFMonitorService Not Running on This Computer." This error can prevent QuickBooks from functioning properly in a multi-user environment, disrupting business operations.

In this comprehensive guide, we will explore the causes of this error, troubleshooting methods to fix it, and preventive measures to avoid future occurrences.

Understanding QBCFMonitorService

What is QBCFMonitorService?

QBCFMonitorService (QuickBooks Company File Monitoring Service) is an essential background process that facilitates communication between QuickBooks workstations and the server hosting the company file. When this service stops running or encounters issues, users may face difficulties in accessing their QuickBooks company files in multi-user mode.

Why Does This Error Occur?

There are several reasons why QuickBooks might display the "QBCFMonitorService Not Running" error:

• Corrupted QuickBooks Database Server Manager
• Misconfigured Firewall or Antivirus Settings
• QuickBooks Database Server Manager Service is Stopped
• Outdated QuickBooks Software
• Damaged QuickBooks Installation
• Network Connectivity Issues
• Insufficient User Permissions
• Multiple QuickBooks Database Server Managers Installed

Understanding these causes is essential for applying the right fix and preventing the issue from recurring.

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How to Fix the "QBCFMonitorService Not Running on This Computer" Error

Here are several troubleshooting steps you can follow to resolve this issue:

1. Restart QuickBooks Database Server Manager

1. Press Windows + R and type services.msc, then hit Enter.
2. In the Services window, locate QuickBooksDBXX (where XX represents the version, e.g., QuickBooksDB31 for QuickBooks 2021).
3. Right-click on it and select Restart.
4. Also, locate QBCFMonitorService, right-click, and choose Restart.
5. Open QuickBooks again and check if the issue persists.

2. Ensure QuickBooks Database Server Manager is Installed Correctly

1. Open Control Panel > Programs and Features.
2. Look for QuickBooks Database Server Manager in the list.
3. If it’s missing, reinstall QuickBooks and ensure that the Database Server Manager option is selected during installation.
4. Restart your computer and check if the issue is resolved.

3. Check Firewall and Antivirus Settings

A misconfigured firewall or antivirus can block QuickBooks services. To fix this:

1. Open Windows Defender Firewall and navigate to Advanced Settings.
2. Click Inbound Rules, then select New Rule.
3. Choose Port, click Next, and enter the QuickBooks ports:

• QuickBooks Desktop 2023: 8019, 56728, 55378-55382
• QuickBooks Desktop 2022: 8019, 56727, 55373-55377
• QuickBooks Desktop 2021: 8019, 56726, 55368-55372

1. Click Allow the Connection, then Next, and name the rule.
2. Repeat the process for Outbound Rules.
3. Restart your computer and try accessing QuickBooks again.

4. Repair QuickBooks Installation

A damaged QuickBooks installation can cause service-related errors.

1. Open Control Panel > Programs and Features.
2. Find QuickBooks, right-click, and select Repair.
3. Follow the on-screen instructions.
4. Restart your system and check if the issue persists.

5. Run QuickBooks File Doctor

1. Download QuickBooks Tool Hub from Intuit’s official site.
2. Open the tool and navigate to Company File Issues.
3. Click on Run QuickBooks File Doctor.
4. Select your company file and let the tool scan for errors.
5. Once completed, restart QuickBooks and verify if the issue is resolved.

6. Verify Multi-User Hosting Settings

1. Open QuickBooks on the server hosting the company file.
2. Go to File > Utilities.
3. If you see Host Multi-User Access, click it to enable hosting.
4. If you see Stop Hosting Multi-User Access, then hosting is already enabled.

7. Run QuickBooks Database Server Manager

1. Press Windows + R, type services.msc, and press Enter.
2. Locate QuickBooksDBXX and QBCFMonitorService.
3. Ensure that both services are Running and set to Automatic.
4. If either is not running, right-click and select Start.

8. Check User Permissions

1. Navigate to the folder where your QuickBooks company file is stored.
2. Right-click on the folder and select Properties.
3. Click on Security and ensure that all users have Full Control.
4. If not, click Edit, select the user, and check Full Control.

9. Update QuickBooks to the Latest Version

1. Open QuickBooks and go to Help > Update QuickBooks Desktop.
2. Click Update Now and select Get Updates.
3. Restart QuickBooks once the update is installed.

10. Reinstall QuickBooks Database Server Manager

1. Uninstall QuickBooks Database Server Manager from Control Panel.
2. Download the latest version from the Intuit website.
3. Install it, ensuring you select Custom Installation and enable Multi-User Hosting.
4. Restart your computer and check if the issue is resolved.

ReadMore:- Quickbooks file doctor

Preventive Measures

To avoid encountering the "QBCFMonitorService Not Running on This Computer" error in the future, consider the following:

• Regularly Update QuickBooks to ensure compatibility with new security protocols.
• Perform Routine Maintenance by running QuickBooks File Doctor periodically.
• Keep Firewall and Antivirus Configurations Updated to prevent unnecessary blocking of QuickBooks services.
• Schedule QuickBooks Database Server Manager Scans to detect potential issues early.
• Ensure Proper User Permissions to prevent accidental deletion or modification of QuickBooks-related files.
• Backup Your QuickBooks Company File Regularly to avoid data loss in case of corruption.

Conclusion

The "QBCFMonitorService Not Running on This Computer" error can be frustrating, especially for businesses relying on QuickBooks for financial management. However, by understanding the causes and following the troubleshooting steps outlined above, you can quickly resolve the issue and ensure smooth operations.

Regular maintenance and preventive measures will help avoid future disruptions, keeping your QuickBooks environment stable and efficient.

If the issue persists despite troubleshooting, consider reaching out to QuickBooks customer support for further assistance.

If you’re still facing challenges, don’t hesitate to seek professional support from Data Service Helpline at +1-888-538-1314 to safeguard your financial data and ensure seamless QuickBooks operations effectively.