Drowning in data? Spending hours clicking menus in Excel? You need to learn some Excel shortcut keys. If you work with data daily, you probably use Microsoft Excel. So why waste time clicking through endless options when these shortcuts can help you work faster and smarter?
This article will share 25 of the most essential Excel shortcut keys that will boost your productivity in 2025.
Essential Excel Shortcut Keys for Beginners
If you are new to Excel, these basic shortcuts will make your work much easier:
- Ctrl + C — Copy
- Ctrl + V — Paste
- Ctrl + X — Cut
- Ctrl + Z — Undo
- Ctrl + Y — Redo
- Ctrl + A — Select All
- Ctrl + S — Save
- Ctrl + P — Print
- Ctrl + F — Find
Start with these before diving into advanced Excel shortcut keys.
Advanced Excel Shortcut Keys for Power Users
Once you master the basics, these shortcuts will help you navigate Excel like a pro:
- Ctrl + Shift + L — Apply/Remove filters
- Alt + = — AutoSum selected cells
- Ctrl + Arrow Keys — Jump to the edges of a data range
- Ctrl + Shift + “+” — Insert a new row or column
- Ctrl + “-” — Delete a row or column
- Ctrl + Space — Select entire column
- Shift + Space — Select entire row
- F4 — Repeat the last action
For a complete breakdown, check out the Mastering Excel Spreadsheet & Workbook — Formulas And Functions course.
Excel Shortcut Keys for Formatting Data
Formatting your data correctly is crucial for clarity and readability. Use these shortcuts to format data effortlessly:
- Ctrl + 1 — Open Format Cells dialog box
- Ctrl + B — Bold
- Ctrl + I — Italics
- Ctrl + U — Underline
- Alt + H + O + I — Auto-fit column width
- Ctrl + Shift + “$” — Apply currency format
- Ctrl + Shift + “%” — Apply percentage format
Want to master data formatting? Enroll in the Essentials Of MS Excel — Formulas And Functions free course.
Microsoft Excel Shortcut Keys for Pivot Tables
If you work with Pivot Tables, these shortcuts will save you hours of effort:
- Alt + N + V — Insert a Pivot Table
- Alt + J + T + F — Refresh Pivot Table
- Alt + J + T + D — Delete a Pivot Table
- **Ctrl + Shift + * ** — Select entire Pivot Table
Excel Quick Keys for Spreadsheet Functions
Excel functions and formulas are powerful tools, but shortcuts make them even better:
- Alt + M + U — Open Formula Builder
- Shift + F3 — Insert function
- Ctrl + Shift + Enter — Apply an array formula
- Ctrl + ` (Grave Accent) — Toggle formula view
Want to become an Excel formula expert? Consider earning a free Diploma in Microsoft Excel!
Conclusion & Bonus Tips
Work smarter, not harder. These 25 Excel shortcuts will boost your productivity and efficiency in no time. But don’t stop here!
- Explore Mastering Excel Spreadsheet & Workbook — Formulas And Functions for in-depth training.
- Take the Essentials Of MS Excel — Formulas And Functions free course to enhance your Excel skills.
- Earn a free Diploma in Microsoft Excel to add a valuable certification to your resume.
What’s your favorite Excel shortcut? Share it with us
Comments